China Import and Export Documents Forms and Samples – Complete List

Documentation is one of the difficult parts of international trade, even for veteran importers and exporters. We often received emails  from China Import Magazine readers, seeking help for documentation preparation, application and issuing.

It takes a while to compile the complete list of documents formats related with China import and export. If there is anything that I missed out, please do let me know by leave a message.

Documentation Samples List

Shipping documents
bill of lading
commercial invoice
packing list
air waybill
consular invoice
customs invoice
weight memo

Documents related with China Customs
customs declaration form   (in Chinese)

Documents issued by Entry-exit Inspection And Quarantine Of The People’s Republic Of China
inspection certificate  (in Chinese)
certificate for raw silk classification and conditioned weight
certificate of analysis
fumigation/disinfection certificate
phytosanitary certificate
animal health certificate
veterinary (health) certificate
health certificate
sanitary certificate
inspection certificate of quantity and weight
quality certificate

Certificate of Origin
certificate of origin for imports of agricultural products into the european economic community
certircate of authenticity fresh’emperor’table grapes
certircate of authenticity tobacco
certificate of origin(textile products)
certificate of origin form f for china- chile fta (Form F)
certificate of hong kong origin
china-singappre free trade area preferential tariff certificate of origin
form for the Free Trade Agreement between the Government of the People’S Republic of China and the Government of New Zealand
certificate of origin china-pakistan fta (Form P)
certificate of origin asia-pacific trade agreement (Form B)
asean-china free trade area preferential tariff certificate of origin (Form E)
form a
certificate of origin

Export Permit, Quote or License
export licence for dual-use items and technologies of PRC
permit/certificate for import/export & re-export (convention on international trade in endangered species of wild fauna and flora)
clearance notification for environmental management on import/export of toxic chemicals
temporary textiles export licence of the people’s republic of china

Insurance Documents
Insurance Policy
Insurance Policy Application Form

49 responses to “China Import and Export Documents Forms and Samples – Complete List”

  1. Noel Ferre says:

    Is there any service which compiles all the registration documentation required for China to approve the importation of products? We export animal supplementation feed products to many countries and have completed the registration process many times, however, all the paperwork we submitted to the Chinese Embassy came back rejected and therefore we are looking for a service who will take our information and format it to comply with Chinese regulations.

    If you know of such a service, please let me know.

    Thank you for your time,

    Noel Ferre

    • Xixi says:

      Dear Noel,

      Could you be precise on what documents you will need to export the products to China, and you fail to get?

      Regards,
      Steven Chow
      Chinaimportexport.org

  2. Rama says:

    Is there any service which can arrange Form-E for export of china products to Indonesia ?
    Please I need it ASAP.

    • Xixi says:

      Dear Rama,

      Yes, we can arrange Form E for you.

      I have also received and replied your email, upon your reply, we will send quotation.

      Regards,
      Steven
      Chinaimportexport.org

    • flora says:

      Hello
      Please confirm if the factory has obtained the certificate of Chinese origin (CO) qualification.
      If not, we can do
      Division I professional certificate of origin (CO, FA)

      1 working days can be achieved our certificate, DHL sent to you (about 2-3 working days of you receipt it).

  3. Manoj says:

    Hello Sir,

    Is there any service which can arrange Form-E for export of china products to Thiland against our Chinese supplier’s Invoice?

    Please I need it ASAP.

    • Xixi says:

      Dear Manjoy,

      In the past, if a supplier is not qualified to apply for Form E(either because they don’t have export license, or even though they have export license, but they have not applied with inspection and quarantine bureau for the qualification to issue certificate of origin), you can ask a shipping agent to issue a form E with 2 shipper.

      However, the shipping agent we have been working with informed us a few months ago, that customs in Thailand don’t accept Form E with 2 shippers.

      So if the products are not exported yet, we can help with export, then we can issue the Form E under the name of our company.

      If the products are exported, if the supplier have the license to export, you should urge them to apply for qualification of issuing certificate of origin, it normally can be got within 5 days or so.

      Best regards,
      Steven
      Chinaimportexport.org

  4. Rachma says:

    Hi,

    I wanna ask whether we need phytosanitary certificate for solid wood furniture imported from Indonesia to complete the custom clearance?
    Thanks.

    Rachma Puspita W

    • Xixi says:

      Dear Rachma,

      We will need to check with exit-entry inspection & quarantine bureau for clarification, will get back to you soon.

      Regards,
      Chinaimportexport.org

  5. MARIA PAZ says:

    I would like to know who issues a Certification that shells, flowers and insects used in resin souvenirs and jewelry are not listed in CITES appendix, and are not endangered species.

    I appreciate your help.

    Regards,

    Maria Paz

    • Xixi says:

      Dear Maria,

      I think you can check if it is any of the following:
      Documents issued by Entry-exit Inspection And Quarantine Of The People’s Republic Of China
      inspection certificate (in Chinese)
      certificate for raw silk classification and conditioned weight
      certificate of analysis
      fumigation/disinfection certificate
      phytosanitary certificate
      animal health certificate
      veterinary (health) certificate
      health certificate
      sanitary certificate
      inspection certificate of quantity and weight
      quality certificate

      Best regards,
      Steven
      Chinaimportexport.org

  6. Joni Karloske says:

    Do you have an example of an “ELEMENT DECLARATION”?

  7. Rajapalayam Mills Ltd., Rajapalayam, india says:

    sir,

    we request you to kindly send us blank format of Certificate of Origin –form B

    kind regards.

    A.Seenivasagan,

    MANAGER – COMMERCIAL,

    RAJAPALAYAM MILLS LTD.,
    RAJAPALAYAM / INDIA

  8. BrainMaster says:

    If one wanted to import dried nuts, prepared foods, and paper products into China which specific documentation would be required.

    Warmest Regards,

    Brain Master

    • Xixi says:

      Hi Brian,

      Could you send HS code for the products so we can check with the import condition and restriction.

      Best regards,
      Steven Chow
      chinaimportexport.org

  9. ali says:

    Hi,

    who issues certificate of origin china-pakistan fta (Form P), if i am sending food items from pakistan? Is the normal certificate of origin issued by chambers of commerce equal to form p?

    ali

  10. Time18 says:

    We have a shipment held in customs in China, 2 boxes of 440 total Health and Safety CD’s.
    The information on the CD’s is PDF’s only for inter company use, with no sales value as they are for information only.
    Customs are asking for a ‘image product import certificate’ which we have never heard of, have you heard of this?

  11. Alexandre says:

    Hello chinaexportteam
    I would like to buy furniture from China (IKEA) to Mauritius. Customs require a fumigation certificate as well as a phytosanitary certificate. Can you help me with that issue please. Thanks

  12. AnthonyCo says:

    To: Mr Xixi

    I would like to ask if I’m going to export Banana’s to china. What are the documents needed or requirements? And what should be the condition of banana’s needed before exporting the banana’s to China?

    Please Help me. =) Thank you very much! =)

  13. Catharine says:

    Hi sir,

    I would like to know, what are the procedures/document that required for exporting to China from Malaysia.

    Thanks

    • Xixi says:

      Dear Catharine,

      It depends on products, in China, we have a HS code system of custom, if you can check there, you will know what restriction and condition you need to meet to export, then to import in China.

      A few tips:
      1) shipping agents normally know every thing, consult them
      2) check with customs for any restriction

      Best regards,
      CIE SOURCING

  14. Borhan says:

    I wand to import from free trade zone of Tianjin. Product is milk powder France origin, exporter from China. we asks radiation and health certificate from country of manufacturing and exporting country. the exporter not agree to provide certificate from exporting country. they told us that they have no scope?

    • Xixi says:

      Dear Borhan,

      Could you elaborate on your questions please:
      The milk powder is from China?
      Or from France?
      Do you want to sell it in China?

      Best regards,
      CIE SOURCING

  15. patrick says:

    Dear sir/ madam,

    We need to send a food sample kit(cacaoproducts, like cacaopowder, cacaobutter and cacaopaste) to a chocolatefabric in China.

    Which documents we need to import it into the country of China?

    Kind regards,

    Patrick Persijn

  16. Pratik says:

    Hi,

    We have our mobile phones in HK warehouse and want to ship directly to Buyer in asean region from our HK warehouse. in that case can we apply for Form E but the manufacturer is some other company in China. if yes, can your company assist us with all the documentation work?

  17. Diana Poulain says:

    I have been looking into importing chemicals from China. However, not a single manufacturer I have contacted has been able to provide me with a good and valid certificate analysis containing 1H NMR and HPLC/GC data as well as references to standards used in testing the products as well as references to GMP used in making the product. Why is that?

  18. Lindsay E Robb says:

    Our customer does not have an import licence for importing goods into China and the goods we have shipped are stuck in customs. how do they apply for an import licence? The goods are hazardous and are made of lithium ion.

    Thanks

  19. Meesam says:

    Can we get Form p before any contract signed from buyer

  20. Daniel says:

    Dear Sir

    We’re a trading company in HK, and would like export confectionary and noodle items from Thailand to China, what kinds of document and procedure do we need to prepare.

    Thanks

  21. Amit says:

    What are the formalities and documentation required for exporting IKEA Furniture bought from IKEA Shanghai to India? Thank you.

  22. Paul says:

    I want to export red sanders to China–Total qty–706 MT. Want the details how to export and also possible buyers at china.

  23. Bobby says:

    Hello,
    I have a question. How does FORM E work in terms of Blind shipment. I have shipments from China to Malaysia and Singapore. I would like to know if my supplier in China has the right not to put their company name as Exporter on Certificate of Origin (Form E).
    Thank you

  24. Dedy Yanny says:

    Dear sir,
    Please send / show us Form A and what for this form ?
    Thanks

  25. kzatakia says:

    Hi,
    I have registered company in HK, and i want to export goods from China to India.
    we have commercial invoice and packing list, rest of documents like certificate of origin, custom declaration and inspection certificate…etc..
    could you help me in this matter to guidelines or providing contact details of service provider.

    Thanks in advance.

  26. Yui says:

    Hello,
    I would like to buy a cherry tree and other fruit tree in Kunming China and then send to Thailand so, can you make a Phytosanitary Certificate for me? Thank you

  27. Anna says:

    Dear Sir/Mdm,

    How to differentiate MFN rates & normal rates at China Custom System? If China import from overseas which import duty should refer?

  28. Henri Bertrand says:

    Dear Sir,

    We are trying to export French honey to China, and are a bit stuck with the documents that must be provided.

    Especially, there is something called a “test report” ????. We cannot make sure what this really is.
    Most importantly, we would need a template of such a document (Chinese and French) from the customs for the french authorities to fill.

    Is that something you could help me with?

    Is there a list of the documents specifically needed to export french honey to China? Where could I obtain samples of those?

    Thank you very much.

    Henri BERTRAND

  29. Is there any service which can arrange Form-E for export of Indian products{Buffalo Meat} to DUBAI ?
    Please I need it ASAP.

  30. Is there any service which can arrange Form-E for export of Indian products{Buffalo Meat} to DUBAI ?
    Please I need it ASAP.Kindly send reply to my Email ID too..

  31. Sudhakar says:

    DearSir,

    we need some clarification from import from china to India Comm:Aluminium Wire scraps, any restrictiion to importing India/Chennai Port,and also pls confirm this supplier is goodwill or not address as follows:

    Hengshui Nuobo chemicals Tading Co.,Ltd
    ADD : Taocheng district, hengshui city, Hebei province, China
    Tel:+86-15603185488 Fax:+86-0311-87365566

    Pls confirm our request and reply very soon

  32. Ansen says:

    Hello,
    I am looking to import frozen animal based and vegetarian products(dim sun and other finger foods) from China. It might become an ongoing and regular occurance in the future. Would it be possible to find out which documents are required to get the ball rolling? Should the exporting company be the one sorting out all the documents for exit of the country or should the importer deal with that.
    The country it is aimed to is Mauritius and the means of importation would be Shipping.

    Thank you.

  33. Maurizio says:

    I was told that AQSIQ certificate must be applied online for food imports to China. Is that really apply ? It seems that it’s from October 2015 onwards.

  34. Vidya says:

    Dear Sir,

    I am an exporter of Coir fiber and was asked for the following certification
    to clear my sample at Beijing. I request you to kindly send me the template of the
    following for me to proceed further.

    1.clearance confirmation letter
    2. POA
    3. Packing list
    4.certification of origin
    5. Plant quarantine inspection
    6. Plant & animal quarantine certificate

    I see the mail ID info@chinaimportexport.org is not workable. I appreciate your help in this regard. Thank you. Have a nice day!!!

    Regards,
    Vidya

  35. Shelly says:

    Dear Sir

    I am a seafood exporter from Trinidad and Tobago. I will like to export someof our product to China by ocean freight.
    I was told that in order to ship to China your company had to be approved by the Chinese Government by a form of registration.

    Can you please guide me as to what Documents are required to be able to have my company approved for shipping to China.

  36. Marcos says:

    Hello.

    Can you tell me what certificates/documents do I need when importing a mobile phone from china to a european country?

    Best regards.

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